Privacy Policy
Last updated: April 2026
This Privacy Policy describes how ENTRIA ("we," "us," or "our") collects, uses, stores, and protects personal data in connection with our website and services. It applies to all visitors, employers, and candidates who interact with our website or submit information through our forms. ENTRIA is committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR) and applicable national data protection laws in Greece, Germany, Austria, and Sweden. For the purposes of these regulations, ENTRIA acts as the data controller for the personal data collected through this website. For any inquiries regarding the processing of your personal data, you may contact us directly at myentria@gmail.com
The Scope of Data Collection
The type of personal data we handle is determined by the nature of your interaction with our services.
For website visitors, we automatically collect technical data through cookies and similar technologies to ensure site performance. This includes information such as your IP address, browser type, operating system, and navigation patterns like pages visited and time spent on the site. This data is used primarily for analytics and does not directly identify you.
When an employer submits a staffing request, we collect the company name and contact details, along with specific requirements such as the sector, type of employment, job roles, and preferred start dates.
For candidates, the collection is more extensive to facilitate the recruitment process. Beyond basic contact information like your phone or WhatsApp number and email, we collect details regarding your nationality, work experience, language skills, and employment preferences. If you choose to upload a CV, we also process any additional information you provide, which may include your photograph, educational background, and professional qualifications. General inquiries through our contact form require only your name, email, and the content of your message.
Purpose and Legal Foundations
We process this information under specific legal bases defined by the GDPR. Primarily, we use your data to respond to inquiries and facilitate the matching of candidates with employers, which falls under the performance of pre-contractual measures. Furthermore, we handle data to coordinate documentation, visa applications, and work permit procedures. This processing is necessary for the performance of a contract and to comply with legal obligations inherent in cross-border employment. We also rely on our legitimate interest to manage our business operations effectively and to improve our website functionality through user analytics, provided that such interests do not override your fundamental rights and freedoms.
Data Sharing and International Transfers
ENTRIA does not sell, rent, or trade your personal data. Sharing is limited to circumstances strictly necessary for our services. For instance, relevant parts of a candidate’s profile are shared with prospective employers to evaluate suitability, though full CVs are never shared without prior notification. We also disclose necessary information to government authorities, embassies, or consulates when immigration laws and visa procedures require it. Our digital infrastructure relies on professional third-party infrastructure and hosting providers who process form submissions and website data on our behalf. These providers act as data processors and are bound by strict data processing agreements and privacy standards. Additionally, as we engage with recruitment partners in countries such as Nepal and India, your data may be transferred outside the European Economic Area. In such cases, we implement reasonable measures and contractual safeguards including the use of Standard Contractual Clauses (SCCs) approved by the European Commission to ensure that your data receives an adequate level of protection, regardless of geography.
Retention and Your Rights
We maintain your data only for as long as necessary. Information from general contact forms and employer requests is retained for up to 12 months from our last interaction unless a longer retention period is required by law. Candidate data, including CVs, is kept for 24 months to allow for potential matching with future opportunities, after which it is permanently deleted unless a longer retention period is required by law. Regarding cookies, session-based data expires when you close your browser, while analytics cookies may remain for up to 12 months. We use analytics tools such as Google Analytics (or similar), subject to user consent where required. As a data subject under the GDPR, you hold significant rights over your information. You may request access to your data, ask for the rectification of inaccuracies, or demand the erasure of your records subject to legal obligations. You also have the right to restrict or object to our processing, request data portability, or withdraw any consent previously given.
To exercise these rights, please contact us at myentria@gmail.com, and we will provide a response within 30 days. Should you feel your rights have been violated, you have the right to lodge a complaint with the competent supervisory authority in your country of residence or your specific state's commissioner.
Greece: Hellenic Data Protection Authority www.dpa.gr
Austria: Austrian Data Protection Authority www.dsb.gv.at
Germany: Federal Commissioner for Data Protection and Freedom of Information (BfDI) www.bfdi.bund.de
Sweden: The Swedish Authority for Privacy Protection www.imy.se
Security and Policy Updates
We implement appropriate technical and organizational measures, such as secure form submissions and encrypted communications (SSL-encrypted data transmission, access controls, and restricted data access) to protect your data against unauthorized access. While we strive for absolute security, it is important to acknowledge that no method of digital storage is entirely infallible. We reserve the right to update this policy as our services evolve. Any significant changes will be reflected in the "Last updated" date at the top of this page, and we encourage you to review this policy periodically to stay informed about how we protect your privacy.
Contact Information
For questions, requests, or complaints regarding this Privacy Policy or the processing of your personal data, you may reach us at ENTRIA via email at myentria@gmail.com
Our operations are based across Athens, Greece; Berlin, Germany; Vienna, Austria; and Stockholm, Sweden.